Recurring Visitor Invitations (Longterm Invite)

Last updated: June 22, 2026

Overview

PULT now supports recurring visitor invitations. Instead of creating a separate booking for each day, you can invite a visitor once and schedule them automatically over a longer period.

For example, daily for 1–3 months. This is ideal for regular external visitors like cleaning staff, contractors, or consultants.

Recurring visitors do not need a PULT user account. They check in at the kiosk or via QR code as usual.

How It Works

1. Inviting a Recurring Visitor

  1. In the app go to Guest Booking and click + Invite Visitor

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  2. Fill in the visitor information and tick the box "Recurring invitation"

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  1. A days-of-week picker and a date range selector will appear.

  2. Choose which days the visitor should come (e.g. Mon–Fri) and the start and end date.

  3. A live count shows how many bookings will be created (e.g. "You're creating 60 bookings in total").

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  1. Click Confirm Invitation.

Each selected day creates a separate booking entry in the visitor dashboard.

2. What the Visitor Experiences

  • The visitor receives one invite email summarizing the full schedule (e.g. "You're invited every weekday from 1 June – 31 Aug 2026") - not one email per day.

  • The visitor has to go through the entire check-in flow once and sign the required documents. Whether the visitor needs to sign documents on every visit depends on the Flow settings.

Editing or Canceling a Recurring Invitation

  • When you edit or cancel a booking that is part of a series, PULT asks: "Cancel this visit or whole series?"

  • If you cancel the series, all future bookings from that point are removed. A count is shown (e.g. "This will cancel 12 future bookings").

  • Canceling a single occurrence does not affect the rest of the series.

FAQ

Q: Do recurring visitors need a PULT account?
A: No. Recurring visitors are external guests - they do not need to be added as PULT users.

Q: Can I change the days or date range after creating the invitation?
A: You can cancel the series and create a new one with updated settings. Individual occurrences can also be canceled separately.

Q: What happens if I update the visitor flow?
A: Stored answers are invalidated. The visitor will need to complete the full flow again on their next visit.

Q: Does the visitor get an email for every single day?
A: No. They receive one email summarizing the entire recurring schedule.

Q: Can I use this for cleaning staff who come every day?
A: Yes - this is one of the main use cases. Select all weekdays and set a date range of 1–3 months.

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