How to Invite Visitors in PULT
Last updated: October 21, 2026
This article shows how to invite visitors in PULT – a single visitor, a whole group or a recurring visitor.
Open the invitation
In the PULT web app, go to Visitors and click + Invite Visitor (see How to use: Guest booking in Visitor Management). Admins can also start from the dashboard:
1. Visitors
In the PULT dashboard, go to Visitors. Here you see all visits for the selected period.
2. Invite Visitor
Click Invite Visitor. The invitation form opens in the web app.
Visitor details
3. Past visitors
Search for a previous visitor – their details are filled in automatically.
4. Name
Enter the visitor's first and last name. As soon as you start typing, the field splits into first name and last name. The name is always required.
5. Email
With an email address, the visitor can be notified by email (see 17) and you can book a desk for them (see 14). Your admin can make this field required.
6. Company name
Enter the visitor's company. Your admin can make this field required.
7. Visitor type
Determines which check-in flow the visitor goes through at the kiosk (see How to add/create different Visitor types). Your admin can make this field required.
8. Email language
Choose the language of the email to the visitor. With Automatic email language, the language of the kiosk or your organization is used.
9. Group Invitation
Switches to the group invitation to invite several visitors at once (see below).
Booking details
10. Recurring invitation
Tick this box for visitors who come regularly (see Recurring Visitor Invitations (Longterm Invite)).
11. Date
Select the day of the visit.
12. Arrival time
Optional. No end time is needed – it is tracked via the check-out.
13. Location
Select the office of the visit.
14. Book a desk for this Visitor
Only available if you entered an email address and the office has a floor plan. Tick the box and select a desk.
15. Host
You are the host by default. Click Change to select a colleague. The host is notified when the visitor checks in.
16. Internal note
Only visible to your team, not to the visitor.
17. Notify guest by email
Tick this box so that the visitor receives an email with the booking information in advance. This option appears as soon as you enter an email address.
18. Personal note
Add a personal note for the visitor, e.g. directions, parking or where to report. The note is included in the email to the visitor.
19. Confirm Invitation
Click Confirm Invitation. If you ticked Notify guest by email, the visitor receives the email right away.
Invite a group
20. Single Invitation
Switches back to the invitation for one visitor.
21. Visitor details
Enter name, company, email and visitor type for each visitor.
22. Apply to All
Uses the company or visitor type of the first visitor for everyone in the group.
23. Add Visitor
Adds another row for the next visitor.
24. AI Bulk Upload (Beta)
Upload a list of visitors (e.g. a file or a screenshot). The AI extracts the visitor data and fills in the rows for you. Please check the data before confirming.
Frequently asked questions
Does the visitor always get an email?
No. The visitor only gets an email if you enter an email address and tick Notify guest by email (17). Your personal note (18) is included in this email.
Which fields are required?
Name and surname, date and location are always required. Admins can also make email, company and visitor type required (see Guest Booking Settings).
Does the visitor get a calendar entry?
Yes. The invitation email includes a calendar file (.ics) with the date and time of the visit.
Is our reception informed about new invitations?
If reception email addresses are set up for the office, they get an email for every invitation and cancellation (see Guest Booking Settings).
Can non-admins invite visitors?
That depends on your settings (see Restrict Guest Bookings to Admins).
Which language is the invitation email sent in?
The language chosen in the invitation; otherwise the language of the kiosk or your organization (see Visitor Email Preview).
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If you have any questions, feel free to contact our support team at support@pult.com.