Auto Check-In & No-Show Optimization for Meeting Rooms

Last updated: October 20, 2026

This article explains how PULT automatically releases unused meeting room bookings and how admins configure the meeting confirmation per room.

💡 PULT detects attendance via PULT Presence data or manual confirmations. If a meeting isn't confirmed in time, the room is removed from the event – the meeting itself is not deleted.

How it works

  1. Booking: A user books a room, e.g. for a 4 PM meeting with three required attendees.

  2. Automatic attendance check: If enough required attendees are detected at a PULT-tracked location, the meeting is confirmed automatically.

  3. Manual confirmation: The organizer receives a reminder via Slack, Microsoft Teams or Google Chat asking whether the room is still needed:

    image (64).png

  4. Release: If the meeting isn't confirmed by the auto-cancel deadline, the room is released automatically:

    Meeting Room confirmation.gif

Configure the meeting confirmation

1. Rooms

In the PULT dashboard, go to Workplace → Rooms.

2. More options

Click the three dots next to the meeting room.

3. Confirmation Settings

Select Confirmation Settings.

4. Enable meeting confirmation for this room

Activates the confirmation for this room.

5. Reminder Offsets

When reminders are sent, relative to the meeting start (negative = before, e.g. −15 = 15 minutes before). Offsets must be earlier than the auto-cancel deadline.

6. Auto-Cancel Deadline Offset

When PULT checks the confirmation. Unconfirmed meetings lose their room at this time. 0 = at meeting start.

7. Minimum Meeting Duration (minutes)

Confirmation is only required for meetings of at least this length.

8. Presence Auto-Confirm Offsets

Times at which PULT checks whether required attendees are present. Requires a presence threshold.

9. Presence Threshold (%)

Percentage of required attendees that must be present for automatic confirmation, e.g. 50%.

10. Save

Click Save.

Frequently asked questions

Is the meeting deleted when the room is released?

No. Only the room is removed from the event.

Do I need PULT Presence for this?

No. Without Presence, meetings are confirmed manually via the reminder. Presence data enables automatic confirmation.

Can I use different settings per room?

Yes. The confirmation settings are configured per meeting room.

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If you have any questions, feel free to contact our support team at support@pult.com.